PLEASE TAKE NOTICE that, pursuant to N.J.S.A. 40A:11-4.1, et. seq., the City of North Wildwood is requesting qualifications and proposals from vendors for the supply, installation and servicing of vending machines at various locations in the City of North Wildwood.
The qualifications and proposals are being solicited through a "fair and open" process in accordance with N.J.S.A. 19:44A-20.5, et. seq.
Sealed qualifications and proposals will be received by the City Clerk of North Wildwood in Council Chambers, City Hall, 901 Atlantic Avenue, North Wildwood, New Jersey, 08260 on Wednesday, March 17, 2010 at 2 pm, prevailing time.
Specifications and forms of bids for the proposed work are available via www.northwildwood.com or at the Office of the City Clerk at the address listed hereinabove (609-522-2030) and may be inspected/obtained by prospective bidders during regular business hours. Bids must be made on standard proposal forms in the manner designated therein and required by the specifications and must be enclosed in a sealed envelope, bearing the name and address of the bidder and name of the project ("Supply, Installation and Servicing of Vending Machines") on the outside, addressed as follows: City Clerk, City of North Wildwood, 901 Atlantic Avenue, North Wildwood, NJ 08260.
In the event that it becomes necessary to clarify or revise this RFP, such clarification or revision will be by addendum. Any addendum to this RFP will become part of this RFP and part of any contract awarded as a result of this RFP. ALL RFP ADDENDA WILL BE ISSUED ON THE CITY OF NORTH WILDWOOD'S WEB SITE. TO ACCESS ADDENDA, GO TO WWW.NORTHWILDWOOD.COM There are no designated dates for release of addenda. Therefore, interested bidders should check the website on a daily basis from time of RFP issuance through bid opening. It is the sole responsibility of the bidder to be knowledgeable of all addenda related to this contract.
Bidders are required to comply with the requirements of the Public Law, 1975, C.127 N.J.S.A. 34:11-56, 25 et. seq. as amended in Chapter 64 of the Laws of 1974 and P.L. 1977 Ch. 33, N.J.S.A. 52:25-24.2 which requires a statement setting forth the names and addresses of all stockholders in the corporation or partnership who owns 10% or more of its stock, of any class or of all individual partners in the partnership who own 10% or greater interest therein, as the case may be.
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31, et. seq. and N.J.A.C. 17:27. The statutory and regulatory language of those statutes and administrative regulations are incorporated into the specifications and the contract with the successful bidder by reference.
Bidders are required to submit a New Jersey Business Registration Certificate pursuant to the requirements of N.J.S.A. 52:32-44. Bidders are required to submit an ownership disclosure statement pursuant to the requirements of N.J.S.A. 52:25-24.2.
Prospective bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:24 (Contract Compliance and Affirmative Action for Public Contracts). A copy of the Law is available at the City' Clerk's Office upon request and is made a part of the bid specifications.
Prospective bidders are required to comply with the requirements of N.J.S.A. 19:44A-20.27. Business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC), if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.
The successful bidder shall be required to comply with the provisions of the New Jersey Prevailing Wage Act.
Qualifications and proposals must be enclosed in a sealed envelope and plainly marked with the identity of the contract as follows: Supply, Installation and Servicing of Vending Machines. The envelope shall contain the name and address of the prospective contractor.
Upon receipt of qualifications and proposals, the City Clerk shall transmit copies of each proposal to a review committee consisting of North Wildwood's Qualified Purchasing Agent, City Administrator and City Solicitor. Proposals will be evaluated on the basis of the most advantageous, price and other factors considered. The evaluation will consider:
a. Experience and reputation of the prospective contractor in the field that is the subject matter of the contract;
b. Knowledge of the City of North Wildwood and issues that are unique to the community based on its status as a seasonal seaside resort community and the subject matter to be addressed under the contract;
c. Compensation proposal; and
d. Other factors as demonstrated to be in the best interest of the City of North Wildwood.
Upon completion of the review process, the review committee shall transmit its findings and recommendations to North Wildwood City Council which shall award the subject contract by resolution.
North Wildwood City Council reserves the right to reject any and all bids or to waive any irregularities or informalities as may be permitted by law.
BY ORDER OF THE NORTH
WILDWOOD MAYOR AND
COUNCIL
/s/Janet H. Harkins, City Clerk
